Calendar & Activities

OFFICE ACTIVITY REPORT 2004-2005

Research & Liaison Officer, Major Activities, June 2004 – May 2005

Government Lobbying and Liaison

• Arranged a meeting for representatives of ACIFA with the new Minister of Advanced Education, David Hancock, for June 13, 2005, to discuss issues of concern to our membership, including government reinvestment in our sector, approval and roll-out of baccalaureate degree programs in colleges and technical institutes, action on faculty attraction and retention, and our ongoing efforts to achieve a collegial solution with AACTI to concerns arising from the unique power of the boards, under the Post-Secondary Learning Act, to designate (and de-designate) members of our associations.
  
  
• Arranged an invitation for ACIFA President, Deryle Generous, to participate in the one-day ‘strategic forum’, called by the new Minister of Advanced Education, Dave Hancock, to enable ‘key stakeholder representatives’ to provide him input on ‘new and innovative ways to improve and enhance Alberta’s advanced learning system’. The forum, which took place January 19, 2005, in Edmonton, focused on the Alberta Government’s much-touted priorities – access, affordability, and quality – in PSE, resulted in an influential ‘What We Heard’ document, and confirmed a growing awareness within government circles of the importance of the post-secondary system, and the urgent need to provide for its future. The forum was a useful first step, and more such contacts are promised.
  
  
• Met with Ministry officials to discuss ACIFA’s role in the comprehensive review of the post-secondary system, which the Minister has announced for the coming months, and which will go well beyond the terms of the ‘affordability review’ originally announced for 2005, and the tuition fee policy consultation later appended to it, to include an examination of the adequacy of the structure and coordination of the system to meet future expectations.
  
  
• Maintained regular working contacts with the Assistant Deputy Minister for Adult Learning, Phil Gougeon, and other key Ministry officials, discussing with them a range of issues of importance to academic staff in our sector, including, for example, the designation question, the extension of degree-granting to colleges and technical institutes, and faculty attraction and retention initiatives, as well as Bill 1, the ‘Access to the Future’ post-secondary endowment fund, the provincial Budget, and the Government’s undertaking to create 15,000 new post-secondary spaces over the next three years (and 60,000 new spaces by the year 2020). The Ministry continues to be remarkably forthcoming in its dealings with ACIFA, providing us with an open channel of communications for the exchange of information and ideas with appropriate officials.
  
  
• Secured the attendance of the ADM for Adult Learning, Phil Gougeon, at the most recent meeting of ACIFA Presidents’ Council, in January 2005. Mr. Gougeon, who has responsibility for the post-secondary system as a whole, under the Minister of Advanced Education, provided a candid and wide-ranging account of the policies and activities of his department, especially with respect to Bill 1 and the Budget, and responded to the presidents’ questions in a collegial manner.
  
  
• With LRO Terry Sway, participated in facilitated discussions with representatives of AACTI, under the aegis of the Ministry of Advanced Education, as part of a continuing process aimed at resolving outstanding concerns respecting the boards’ unrestricted power to designate. Progress has been made over the course of protracted negotiations, and a draft document has been developed which, with the agreement of both ACIFA and AACTI, could form the basis for a policy directive from the Minister to the boards on designation.
  
  
• Met several times with Marilyn Patton, formerly of ACAT, and now the Director of the Campus Alberta Quality Council (CAQC), to discuss aspects of the degree program approval process, including system coordination review, organizational review, and program review.
  
  
• Prepared ACIFA’s response to the draft degree-level qualifications framework, together with guidelines for quality assessment standards and procedures for new degree programs and degree-granting institutions in Canada – an initiative of the national Advisory Committee of Deputy Ministers of Education (ACDME), on which ACIFA was consulted as a primary stakeholder.
  
  
• Provided ACIFA associations with analyses of key Alberta Government policy statements and documents, including the Premier’s Address to the Province, the Throne Speech, 2005 Provincial Budget; and the Ministry of Advanced Education 2005-08 Business Plan.
  
  
• Closely monitored proceedings in the Alberta Legislature, tracking in Hansard Government and Opposition statements on post-secondary education. Drafted letters to politicians, reminding them of the crucial social and economic benefits which our system provides, and of the urgent need for the provincial government to re-invest in colleges and technical institutes.
  
  

Liaison with other Post-Secondary Stakeholders

AACTI

• Consulted regularly with Dr. Doug MacRae, Executive Director, and Wendy Crawford, Research and Policy Director, of the Alberta Association of Colleges and Technical Institutes (AACTI), to exchange information and discuss issues of mutual concern, including government funding in our sector, degree granting for colleges and technical institutes, and our parallel public advocacy initiatives on behalf of the public post-secondary system.
  
  
• This year, the annual joint meeting of the ACIFA Executive Council and the AACTI Executive Committee was pre-empted in favour of a three-way meeting between representatives from ACIFA, AACTI, and the provincial college and technical institute student body, ACTISEC. This meeting, attended by the president and R&L Officer of ACIFA, focused on issues discussed at the Minister’s Symposium, including base operating grants to the institutions, the post-secondary endowment fund, tuition policy, and the proposed single-point application system for post-secondary institutions across the province.

CAFA

• Continued to meet regularly and work together on a wide range of common issues with officers and staff of the Confederation of Alberta Faculty Associations (CAFA), which is the provincial voice of university faculty associations. This link is of fundamental importance to our attempts to position ACIFA as a credible stakeholder in the post-secondary system, and the advantages of cooperation and coordination of policies were well-demonstrated this year in the successful ‘Time to Wise Up’ public advocacy campaign, which ACIFA and CAFA orchestrated jointly with the provincial student groups, ACTISEC, CAUS and AGC, and in our collaboration in the ‘Fair Deal’ campaign undertaken by Public Interest Alberta.
  
  
• Attended meetings of the governing CAFA Council, as well as the annual CAFA Retreat. This interaction and exchange of information with our counterparts from university faculty associations across the province yielded much valuable information, and through CAFA we were also able to maintain useful contacts with representatives of university faculty groups outside Alberta, including CAUT, OCUFA (Ontario), and CUFA/BC.
  
  

ACTISEC & CAUS

• Met regularly to share information, discuss issues of mutual concern, and coordinate plans, with the Chair and Provincial Director of the Alberta College & Technical Institute Student Executive Council (ACTISEC) and the Chair and Executive Director of the Council of Alberta University Students (CAUS). Like ACIFA, ACTISEC, the provincial voice of student associations in our sector, and CAUS, the parallel organization for university student groups in Alberta, are committed to working closely with other key stakeholders on a broad front to achieve common goals with respect to accessibility, affordability and quality in the post-secondary system. Over the course of the past year, ACIFA’s closer working relationship with ACTISEC and CAUS has proven most valuable, not least in our ‘Wise Up’ campaign coalition, and in the post-secondary education caucus of Public Interest Alberta.
  
  
• Over the summer and fall of 2004, participated in an extraordinary series of meetings which brought together provincial faculty and student groups, including both ACTISEC and CAUS, to coordinate messages and activities in the run-up to the November provincial election, and beyond. The success of the ‘Wise Up’ campaign, on behalf of 200,000 post-secondary faculty and students, has led to further contacts designed to explore options for future cooperation and joint action, notably with regard to the Government’s forthcoming comprehensive post-secondary system review.
  

Public Interest Alberta

• Met regularly with Dennis Theobald, Interim Chair, and Bill Moore-Kilgannon, Executive Director, of Public Interest Alberta, to work out details of ACIFA’s participation in this fledgling ‘public interest network’ – a broad-based initiative bringing together unions, non-governmental organizations, and other concerned groups and individuals, seeking to promote and advocate for public services, including the public post-secondary system, and the public interest generally. On behalf of ACIFA, provided input to the PIA Board on a number of policy issues.
  
  
• On behalf of ACIFA, researched and wrote background material for the highly visible PIA campaign and manifesto, ‘A Fair Deal for Alberta Families’, which was designed to make politicians and the voting public better informed about key public interest issues, including the crisis in post-secondary education, during the provincial election campaign last fall. Post-secondary education received particular emphasis as one of eight key priorities identified in the ‘Fair Deal’ campaign manifesto.
  
  
• Together with spokesmen for other major PIA sponsors, including the ATA, the United Nurses of Alberta, and the National Farmers’ Union, among others, participated in the media conference, for radio, TV, and print journalists, which launched the ‘Fair Deal’ campaign, and its eight-point manifesto, on October 21, 2004.
  
  
• With LRO Terry Sway, participated in PIA’s action planning weekend retreat, ‘Moving Forward: Promoting the Public Interest in Alberta’, April 8-10, 2005, which provided an opportunity to meet with other key players in PIA to discuss in detail what the coalition is aiming to achieve politically, in both the short- and long-term, and how member groups can organize themselves to achieve these goals.
  
  
• Accepted the invitation of the Interim Board, on the recommendation of the post-secondary caucus, to serve on the new Board of Directors of PIA, to be approved at the first Annual General Meeting, on May 28, 2005.
  

Election Coalition

• Participated in regular meetings bringing together provincial post-secondary faculty and student groups, including ACIFA, CAFA, ACTISEC, the Council of Alberta University Students (CAUS), and the Alberta Graduate Council (AGC), in a coalition which undertook a major joint advocacy campaign in support of public post-secondary education during the November 2004 provincial election campaign. Speaking on behalf of some 200,000 post-secondary students and faculty, the coalition produced a strong, positive message, on the theme ‘It’s Time to Wise Up’, to take to the politicians and the public.
  
  
• Contributed to the sophisticated, interactive website (www.wiseup.ca), which provided background information and analysis on post-secondary issues, including funding, tuition, debt, access and quality, as well as party platforms, news updates and event listings from the hustings, sample questions for candidates, volunteer sign-ups, and multimedia presentations, among other resources.
  
  
• Helped to conceive, plan and write copy for the coalition’s press conference, posters and province-wide television and radio ad campaign during the election campaign. Responded to media inquiries concerning the coalition campaign. Researched and helped write the coalition’s campaign leaflets and the statistical summaries sent to candidates. Helped to coordinate election campaign activities, such as public forums, with coalition partners.
  
  
• On ACIFA’s behalf, participated in post-election evaluation discussions with coalition partners, on which a joint final report on the coalition’s activities is based.
  

CAUT

• Consulted with Jim Turk, Executive Director of the Canadian Association of University Teachers (CAUT) on issues of mutual concern, including the implications of degree-granting for colleges and institutes in Alberta, as mandated by the Post-Secondary Learning Act.
  
  
• At the direction of Presidents’ Council, arranged to have Jim Turk attend the January meeting in Edmonton, to discuss the work of CAUT and the advantages to ACIFA of membership in CAUT. Jim answered questions from the presidents after his presentation to Council, and later met with two interested ACIFA associations.
  
  
• At the direction of Presidents’ Council, continued to explore membership options with CAUT, with a view to preparing a cost/benefit analysis of membership for consideration by the presidents.
  
  

Within ACIFA

• Maintained frequent contacts with the Executives and staff of member associations, and responded to a range of requests from associations for information and analysis; transmitted concerns of associations to the ACIFA Executive and to appropriate officials of Advanced Education; attended meetings of ACIFA associations, to answer questions and provide updates; tracked new appointments to Boards of colleges and technical institutes.
  
  
• Oversaw the distribution, collection, tabulation and dissemination of results of the 2004 ACIFA Climate Survey; created individual and province-wide reports for member associations; responded to requests from associations for clarification and interpretation of Survey results; collected suggestions for possible improvements to the Survey.
  
  
• Researched, wrote, edited, designed and laid out seven issues of the ACIFA newsletter, Faculty Circuit; discussed story ideas with ACIFA Executive, staff and membership.
  
  
• Provided written material for inclusion of the ACIFA website, www.acifa.ca.
  
  
  

Executive Officer, Major Activities, May 15, 2004 – May 2005

Conferences

General

• discussions re: further detailing responsibilities on conference guidelines document

ACIFA 2004

• addressed inquiries from associations and members
  
• updates to associations
  
• update conference segments for website
  
• on-going contact with Mountain Park Lodges re: programme, session room set-up, equipment and extra requirements, facilities, speaker requirements, food, billing
  
• finalized programme, produced in-house
  
• registration inquiries and requests
  
• session presenter inquiries and requests
  
• clarification to MORGEX re: their involvement and contribution to conference
  
• contact with Maude Barlow re: schedule, accompaniment, follow-up session, fee payment
  
• programme and schedule information for presenters
  
• tracked and managed programme timetable via excel spreadsheet, amendments
  
• tracked and managed session equipment, room set-up and extra requirements via excel spreadsheet, amendments
  
• communication with banquet speaker Terry Pithers to address his requirements, follow-up and video tape
  
• conference feedback form
  
• instructions to part-time staff re: meal tickets, formatting session list, and name tag assembly
  
• finalized Microsoft Access registration database
  
• registration reports
  
• finalized Microsoft Access session leader database
  
• session leader reports
  
• name tag production
  
• system for registration desk
  
• supplies for hospitality suites
  
• on-going coordination on-site during conference
  
• manage registration desk
  
• registration fee receipts for delegates
  
• reviewed income, assess registration fees outstanding, invoices, refund
  
• contact Maude Barlow for keynote address transcript
  
• wrote thank you to Heartwood Band, forwarded with honorarium
  
• reviewed video tape of banquet speaker Terry Pithers, accompanying letter
  
• conference receipts
  
• tracked balance owing receipts
  
• reviewed Mountain Park Lodges master account bill
  
• finalized conference receivables and payables
  
• ACIFA 2004 revenue and expense statement

ACIFA 2005

• discussions with Programme Committee and Chair re: keynote, logo, to do list, lengthening conference
  
• regular contact with Lori Thieman @ Canmore Radisson re: contract for 2005
  
• June 17th meeting with Lori Thieman @ Canmore Radisson to discuss conference, programme, contract and tour facilities
  
• Established and maintained contact with keynote David Jones, U of C re: conference background, theme, requirements, speaker fee, schedule, extra session
  
• inform Programme Planning Committee and Chair re: keynote, logo, fall meeting, call for submissions, webpage, newsletter promo, extension to submission deadline and moving meeting to review submissions
  
• email to David Jones re: theme and main points and follow-up session possibility pending
  
• wrote Call for Submissions document, accompanying letter, email announcement
  
• letter to Lori Thiemann, Canmore Radisson re: deposit
  
• Nov. 6, 2004 Programme Planning Committee agenda – content and background materials
  
• discussions with Barbara Hess (merchandise buyer MacEwan bookstore) re: bulk order discount on programme folders, follow up
  
• email to Vivian Archibald and Judy Sterner re: banquet speaker, dinner theatre, advised on budget
  
• addressed questions/wrote emails to associations and members re: conference background, call for submissions, conference news on website, submitting a session proposal, expenses, presenter qualifications
  
• submissions intake
  
• email to Lori Thiemann, Canmore Radisson re: her leaving position and new contact
  
• call for Submissions extension
  
• addressed questions from individual presenters
  
• gather session submissions, capacity assessment
  
• managed submissions, solicit alternates, set up submission record system, review process
  
• agenda for submission review meeting, content and background resources, attend March 5th meeting in Canmore
  
• inquiries from general membership
  
• contact with Radisson through transition to new staff contact, Shannon Small, review status on all items, on-going clarification of details, updates on schedule, requirement summary documents
  
• presenter inquiries, requests re: requirements, processes, provisions, registration, schedule issues, manage presenter changes, confirmation re: accommodations, registration, expenses, and schedule
  
• conference schedule, draft overview, final detailed excel spreadsheet timetable, day at a glance
  
• inquiries, updates to associations
  
• updates to Vivian Archibald, Programme Planning Committee Chair
  
• multiple exchanges with keynote re: ACIFA information, address content, contract and to discuss and agree on details
  
• registration form, advertisement
  
• March 2 meeting with presenter Carolyn Miller, Consultant and Trainer (stress reduction session)
  
• March 2 meeting with Rochelle Satchell (Radisson) to go over conference
  
• set up access database on programme/presenter info
  
• conference segments for website
  
• confirmation letter to presenters re: provisions, process and schedule outline
  
• respond to specific registration requests
  
• monitor room block
  
• lobby displays
  
• session signs
  
• session equipment, room set-up, extra requirements excel charts, send to Radisson
  
• contact with banquet speaker, contract and follow up
  
• programme
  
• meal ticket format
  
• conference overview schedule and day at a glance excel spreadsheets
  
• access database for registrations
  
• assist several presenters with accommodation
  
• presenters amendments to requirements
  
• meetings Elite Sportswear re: t-shirts and lanyards, follow up details
  
• presenter thank you gifts, info for presenter introduction and thank you process to Heather Sagan at SAFA
  
• exchanges re: jazz band
  
• programme information package to associations
  
• rooming list for master account
  
• menu selections
  
• AV equipment arrangements with TELAV, contract
  
• Registration reports from access database
  
• Feedback form

ACIFA 2006

• email to KCFA re: location, and upcoming discussions re: theme and keynote
  
• meeting to review with KCFA key points of responsibility
  
• information on logos to KCFA
  
• discussions with Mountain Park Lodges re: contract and programme

ACIFA 2007

• April 27 meeting with Val Hunter of Banff Park Lodge re: proposal

Financial

• Worked with Treasurer to finalize 04/05 budget
  
• Review of audited statements, and discussions with auditor
  
• Reviewed audited statements with Treasurer
  
• procedural documents during audit process
  
• 1st, 2nd, 3rd , and 4th quarter dues invoices
  
• other invoices
  
• maintain LRO expense records
  
• new VISA account
  
• discussion with NASA re: Fairview College Faculty Association dues
  
• exchanges with CIBC re: signing authorities, document submission
  
• information package on LRO expenses and car lease options for Executive’s review
• historical FTE FIRS data from Alberta Learning (1997-present)
  
• update ACIFA dues history document
  
• wrote process for managing LRO expense records
  
• banking, financial transactions, visa accounts tracking, payroll, maintained records
  
• Discussions with Telus Mobility and ACIFA President to shift billing to ACIFA office and establish on-line billing for President’s cellular telephone
  
• Budget and dues information from AGM 2004 proposal to David Milner
  
• 04/05 FTE count and FIRS data to Terry Sway
  
• tracked expense re: expense claim double billing error
  
• system re: LRO invoicing on 03/04 expenses, reviewed LRO invoices for 03/04 services
  
• regularly produced statements of revenue and expenses, and dues paid table, and discussed information with Treasurer, along with income statement and general ledger reports
  
• contacts with Lionel Richard from NCS Pearson re: climate survey forms bill
  
• reviewed emails and spreadsheets re: dues proposals, wrote response to Generous, Asplund, Milner, Nicholls and Sway
  
• Contact with Alberta Learning re: FIRS FTE data
  
• Work with Treasurer on 05/06 budget
  
• Material for budget, budget proposal
  
• pre-budget meeting review with President
  
• budget notice
  
• Bank reconciliations
  
• Year-end package to auditor, follow up discussions with auditor
  
• Payroll records, monthly reports to Revenue Canada, T4 slips, and T4 summary to Revenue Canada
  
• Responded to NASA’s questions re: budget proposal

Office

Staff

• May 25th meeting with Betty Koch of Elizabeth Lang Insurance re: staff benefits renewal
  
• tracked LRO road trips and excel expense summary
  
• supervision and on-going training of part-time staff
  
• Multiple contacts and emails to Randstad re: NAC and PAC minutes, follow-up discussion with Emma Panter at Randstad re: completion of NAC and PAC minutes, emailed notes, agenda, attendee list, instructions about style, time sheets
  
• supervision and on-going training of part-time staff
  
• reviewed and signed sole agent Letter of Appointment re: Elizabeth Lang Insurance – staff benefits
  
• reviewed and signed Privacy Policy for Elizabeth Lang Insurance – staff benefits
  
• job description

Office Space & Equipment

• maintenance service for copier
  
• office resources
  
• office content insurance renewal and changes
  
• discussions with printer re: business transition and process for work orders
  
• investigated digital cameras for website, newsletter, etc. purposes, selection and purchase, transfer of digital photos to computer
  
• dealings with Metro Computers re: Nicholls computer problems
  
• replacement computer purchase
  
• ongoing work with ReWired Inc. including: reset email for Nicholls, Sway keyboard problems, Generous email, slow internet issues, cabling to copier, printer connection, alternate listserv systems, data backup systems, multiple contacts/discussions with Luke Campbell of ReWired re: email/Internet interruption, modem set up and operation, service resuming, call to Telus re: data line reconnection, discussion with office neighbours and Lynn Blomberg at Yale Properties re: Shaw cable for Internet/email, help to Telus technician re: connecting power for Internet/email, receipt and transmission of John & Terry’s emails
  
• Microwave purchase
  
• Discussions with Metro Computers re: new computer for Terry Sway, purchased
  
• Investigation re: ADOBE package
  
• customized format & printed UNICEF Xmas cards, determined mailing list content
  
• contacted Minolta re: networking copier to computers, 1/3 day work with Minolta technician re: networking copier to computers, training to add as printer/scanner, scanning tests, page scope, inputting email
  
• reviewed President’s letter to ReWired, follow up discussion
  
• visit from and discussion with Luke Campbell of ReWired Network Inc. re: backup process and transfer of files from John and Terry; discussed resolution for large volume of junk emails and risk to computers
  
• repaired corrupted data in simply accounting program

Associations

• Maintained on-going contacts with association staff and Executive, to provide information, address requests and provide advice
  
• association and individual member questions re: ARTA benefits plan, packages to members
  
• discussions with LCFA re: faculty association staff benefits, contact with Elizabeth Lang Insurance re: staff benefits for member association staff, follow up email re: affiliation, follow up email re: LCFA staff info, email to Doug Bracken (LCFA) to outline potential options for faculty association staff benefits program
  
• messages for individual associations to all ACIFA member associations
  
• Association staff information review
  
• Individual member questions and requests
  
• contact with Doug Short (NASA) re: meeting on ARTA benefits program and requiring general outline of issues/goals, email to Doug Short (NASA) re: background for meeting on ARTA benefits program, email to Shannon Patershuk of Johnson Inc. re: meeting with ACIFA about the ARTA benefits program and NASA’s inquiries. Follow up with NASA.
  
• contacted MRFA, KCFA, OCFA and reviewed NASA and SAFA employee contracts re: how FA staff benefits are handled
  
• investigation re: member association websites

Communication

• Presidents’ Council and faculty association staff email distribution lists to temporarily replace listserv system
  
• new information for NAC and PAC email distribution lists
  
• emails to postmaster at institutions re: undeliverable mail
  
• multiple contacts with Sam’s Printing and Pioneer Press re: newsletter
  
• determined amendments to newsletter distribution list
  
• explanation to associations re: listserv and ACIFA email distribution list
  
• changes to handbook contact information
  
• discussions with and email to Luke Campbell of ReWired re: setting up ACIFALINK listserv, follow up email to Luke Campbell at ReWired re: status on listserv being operational

Website

• on-going contact with designer to advise on structure and look of site
  
• on-going work to compose and supply content material with instructions to designer
  
• regular discussions with John and Terry re: content
  
• regular review of site to decide on additions, amendments and structural changes
  
• on-going management of documents and material for posting
  
• discussions with Derick Walsh re: PDF format and digital photos
  
• follow-up re: posting for member association websites and links incorporated into map

Climate Survey

• discussions with John Nicholls re: schedule and distribution
  
• discussions re: status of forms with Lidija Thompson-Ward at Grant MacEwan College
  
• address some questions from associations, discussions re: distribution

External

• along with John Nicholls, June 9th meeting with Trevor Rogers from The Personal re: group programs for auto & home insurance, multiple follow-up calls, meetings and discussion
• multiple calls from and discussions with Ed Foy from Willis Canada re: group programs for auto & home insurance
• digital photos for Wise Up website to Duncan Wojtaszek at CAUS
  
• attended Oct. 1/04 Public Interest Alberta open house
  
• attended Oct. 22/04 meeting with Cindy Oliver, President of FPSE of B.C., with John, Terry, Deryle and Bert
• discussion with Shannon Patershuk (Consultant) of Johnson Inc. re: meeting to review questions from Doug Short (NASA), Dolf Ryks (GMC) also wants to attend, contact with Gerry Smith (Executive Secretary) at ARTA (Alberta Retired Teachers Association), coordinate meeting, attend February 4th meeting.
  
• attended Nov. 16/04 meeting with Randy Pearson and Liana Blais of MORGEX re: relationship with ACIFA, follow up conference call with Deryle, John and Terry
  
• Pension Coalition and LAPP information to Doug Short (NASA), ACIFA representative on Pension
  
• attended Oct. 22/04 meeting with Wendy Crawford, AACTI Director Research and Policy, along with John and Terry
  
• attended Public Interest Alberta’s Christmas open house
  
• thank you/Christmas gift cards to ReWired, Derick Walsh (website), Shirley Kniazky (government courier), Lidija Thompson-Ward (climate survey)
  
• contact with Randy Pearson of MORGEX re: making presentation to ACIFA Executive and information to ACIFA members
  
• attended March 1 meeting with Public Interest Alberta
  
• April 27 meeting with Kathy Short of Johnson Inc. re: home & auto insurance programme
  
• May 16th meeting with Randy Pearson re: MORGEX involvement in ACIFA 2005 conference

Executive Council

• Sept., Nov. 04 and Jan., Feb., March, May 05 meeting notices
  
• Sept., Nov. 04 and Jan., Feb., March 05 agenda package, content and background materials
  
• attended Sept., Nov. 04 and Jan., Feb., March, May 05 meetings
  
• meeting records
  
• Letter to Peter LeClaire at Lethbridge Community College re: ACIFA President release
  
• business cards
  
• August 27th inaugural staff meeting with new President Deryle Generous, along with John Nicholls and Terry Sway
  v discussions with President re: office processes, record system, Presidents’ Council meeting tracking system and review of minutes, background on office Internet/email connection, Oct. 18th and 19th meeting with President to review office practices, computer security issues
• Red Deer historical documents requested by President
  
• Two years of NAC and PAC meeting records to President
  
• _ day per week re: President’s staff meeting conference call, discussions and updates for President, report activities, issues and activities for weeks ahead
  
• Information package – group insurance programs
  
• Dec. 13 conference call with Deryle re: dues proposals and activity
  
• Contact with LCFA and Executive Council re: Rocky Wallbaum
  
• Review activities and track motions and agenda items
  
• Contact with Lethbridge Community College re: President’s release invoices
  
• April 28th conference call meeting
  
• Retiring from Executive thank-you gifts

Presidents’ Council

• Sept. 04 and Jan., May 05 meeting notices
  
• Sept. 04 and Jan., May 05 agendas, content and background materials
  
• attended May 04, Sept. and Jan. 05 meetings
  
• May 04, Sept. and Jan. 05 meeting records
  
• round table report process
  
• Review activities and track motions and agenda items

AGM

• May 04 agenda package, content and background materials
  
• May 04 meeting records
• May 05 meeting notice, and allocation of votes process
• May 05 agenda package, content and background materials
  
• Review activities and track motions and agenda items
  
• updated constitution as per motions from AGM
  
• notice re: Executive Council elections and nomination form
  Professional Affairs Committee
  
• PD comparison chart and posting on ACIFA website
  
• Nov. 04 and Feb. 05 meeting notices
  
• Information to VP PAC re: agenda, PAC contracts, round table report form, PD comparison document, PAC emails
  
• Review activities and track motions and agenda items
  
• Nov. 04 and Feb. 05 agendas – content and background materials
  
• Discussions with VP PA re: Nov. 6/04 meeting record, reviewed minutes and wrote amendments
  
• email for minutes to PAC and FAs
  
• contact from Power Within re: Feb. 18, 2005 speaker series
  
• round table report process

Meetings

• contracts for all 04/05 meetings, Executive Council, Presidents’ Council, NAC and PAC
  
• finalize details and sign event contracts for all 04/05 meetings
  
• Oct. 26/04 meeting with Pamela Darragh (Calgary Radisson) re: contracts for Sept. 2005 meetings, follow up emails
  
• meetings with hotel representatives
  
• master rooming lists for all meetings

Awards

MORGEX

• information to and maintained contacts with MORGEX re: 2004 award recipient
  
• 2004 award certificates
  
• coordinated 2004 award recipients attendance at conference
  
• visual improvements to application document
  
• re-wrote cover letter outlining award process
  
• emailed Application document and letter to FAs and PAC with explanation
  
• addressed questions from associations and individuals re: award process and 2004 recipient
  
• 2005 deadline reminder to associations
  
• Address inquires re: eligibility
  
• Managed 2005 submissions, inquiries
  
• Submission binder, information for Selection Committee, including application review process
  
• Contact with Application Review Committee
  
• review evaluation format information
  
• Coordinate conference call meeting, attended ??
  
• Contact and arrangements with recipient, and Faculty Association
  
• Recipient announcement
  
• Letter to recipient

TEACHING AND LEARNING ACTION RESEARCH AWARDS

• introduction letter
  
• format award application document

Alberta Public Post-Secondary Education Trust Fund

• Coordination re: silent auction items, address inquiries, worked auction floor
  
• discussion with CIBC re: dormant account
  
• silent auction bank deposit
  
• silent auction result summary
  
• contact with Tim Rasmuson (new Board member) re: background information on Trust Fund, getting in touch with Chair Keith Crowell, meeting to review Grant Proposal, meeting quorum definition
  
• email to Rocky Wallbaum re: letter to Trust Fund about Grant Proposal
  
• amendments to Board of Trustees information chart
  
• wrote letter to Keith Crowell (Chair) re: action research grants proposal; email to Keith re: letter, proposal, Board list, Trustee meeting to rule on proposal, silent auction results, possibility of attending February PAC meeting, annual return; follow-up email re: confirming Jan. 3rd about meeting to sign annual return and discuss action research grant proposal
  
• April 30, 2004 Balance Sheet, fiscal year Revenue and Expense Statement, cumulative Revenue and Expense Statement
  
• April 30. 2004 Annual Return to Canada Revenue Agency
  
• invoice to Trust Fund
  
• Jan. 7/05 meeting with Keith Crowell to review Annual Return
  
• Contact with Board re: action research grant proposal, conference call meeting, attended Feb. 10th meeting
  
• Board Chair’s attendance at Feb. 04 PAC meeting
• 2005 silent auction notice

Labour Relations Officer, Major Activities, June 2004 – May 2005

June 7, 2004
meets with NorQuest Grievance committee, Edmonton.
June 10, 2004
Sway and Nicholls meet with AACTI representatives re: designation, Calgary.
June 11, 2004
meets with Gwen Gray, Counsel for NorQuest faculty association, Edmonton.
June 18, 2004
attends Alberta Court of Appeal, SAIT-SAFA designation, Calgary.
August 30, 2004
meets with Olds College faculty Professional Standards Committee, Olds.
September 8, 2004
meets with LCC faulty association bargaining team, Lethbridge.
September 9, 2004
meets with ACIFA and SAFA and BVCFA presidents, Calgary
September 10, 2004
attends CAFA council, Edmonton.
September 13, 2004
meets with Bill Isley re: Alberta Network for Professional and Organizational Development, Calgary.
September 13, 2004
meets with grievor, NorQuest College, dismissal, Edmonton.
September 24, 2004
attends ACIFA Executive Meeting, Calgary.
September 25, 2004
attends ACIFA President’s Council, Calgary.
September 27, 2004
meets with Bow Valley College FA President, Grievance arbitration hearing, Calgary.
September 28, 2004
serves as nominee for SAFA at grievance arbitration, Calgary. (Hearing adjourned, after travel.)
October 1, 2004
represents NorQuest College FA members at Level two hearing. The level two decision is final and binding, Edmonton.
October 20, 2004
meets with LCC faculty bargaining team, Lethbridge.
October 21, 2004
meets with SAIT FA President, Grievance arbitration hearing, Calgary.
October 22, 2004
attends Seminars by Chivers – Carpenter, Edmonton.
meets with FPSE President, Edmonton.
October 25, 2004
meets with NorQuest FA President, Level 1 Grievance, Edmonton.
October 29, 2004
attends preliminary hearing DFR , NorQuest FA, Edmonton.
November 1, 2004
meets with David Jones, Dwayne Chomyn, GPRC Interest Arbitration, Edmonton.
November 3, 2004
presents grievance handling seminar SAFA, Calgary.
November 4, 2004
meets with Bow Valley College FA President, Grievance arbitration hearing, Calgary.
November 4, 2004
meets with LCCFA, Collective bargaining, interest arbitration, Lethbridge.
November 5, 2004
attends ACIFA Executive meeting, Calgary.
November 6, 2004
attends ACIFA NAC meeting, Calgary.
November 8, 2004
meets with Doug McRae, AACTI, Calgary.
November 10, 2004
attends meeting of CAFA Council, Edmonton.
November 15, 2004
meets with NASA, LRO, Edmonton.
November 23, 2004
meets with BVC FA bargaining team, Calgary.
November 24, 2004
meets with ACAD FA bargaining team, Calgary.
December 6, 2004
meets with NASA, LRO - Edmonton.
December 8, 2004
meets with grievance officer and President, NorQuest FA – Edmonton.
December 15 & 16, 2004
serves as nominee for SAFA, SAIT – SAFA grievance arbitration, Calgary.
January 11, 2005
serves as nominee, caucus meeting (telephone conference call) Ron Neuman, Bill Warren, SAIT – SAFA grievance arbitration, Edmonton.
January 20, 2005
meets with Phil Gougeon, (Nicholls, Generous), Edmonton.
January 21, 2005
meets with Grant MacEwan faculty bargaining team, Edmonton.
January 24 & 25, 2005
attends rights arbitration, Lakeland College, Edmonton.
January 28, 2005
attends ACIFA Executive meeting, Edmonton.
January 29, 2005
attends ACIFA President’s Council meeting, Edmonton.
February 2, 2005
meets with Grant MacEwan faculty bargaining team, Edmonton.
February 10, 2005
Sway (with Nicholls) meets with NASA LRO and President, Edmonton.
February 15, 2005
meets with ACAD faculty bargaining team, Calgary.
February 15, 2005
meets with Bow Valley College faculty bargaining team, Calgary.
February 17, 2005
meets with NorQuest College grievance officer and President, Edmonton.
February 23, 2005
meets with arbitrator (Chair) and BOG counsel, GPRC interest arbitration caucus, Edmonton.
February 25, 2005
attends CAFA Council meeting, Edmonton.
February 25, 2005
attends ACIFA Executive meeting, Edmonton.
February 26, 2005
attends presidents Council, Edmonton.
March 3, 2005
bargains at Bow Valley College, Calgary.
March 5, 2005
meets with ACIFA 2005 Program Planning Committee, Canmore.
March 8, 2005
meets with NorQuest College faculty association President, Edmonton.
March 9, 2005
presents bargaining training session, Keyano College, Fort McMurray.
March 10, 2005
Sway (with Generous) meets with Portage College faculty association executive, Lac la Biche.
March 14, 2005
bargains at Bow Valley College, Calgary.
March 17, 2005
serves as association nominee, grievance arbitration, SAIT-SAFA, Calgary.
March 18, 19 & 20, 2005
attends Chief Negotiators Forum, CAUT, Ottawa.
March, 28, 2005
bargains at Bow Valley College, Calgary.
March 29, 2005
bargains at Alberta College of Art & Design, Calgary.
April 4, 2005
bargains at Bow Valley College, Calgary.
April 5, 2005
bargains at Alberta College of Art & Design, Calgary.
April 6, 2005
Sway (with Nicholls) meets with ACCTI, re: Designation, Edmonton.
April 8 & 9, 2005
Sway (with Nicholls) attends Public Interest Alberta Conference, Canmore.
April 11, 2005
bargains at Bow Valley College, Calgary.
April 12, 2005
Sway bargains at Alberta College of Art & Design, Calgary.
April 14, 2005
Sway (with Nicholls & Generous) attends general meeting, Olds College faculty association, Olds.
April 18, 2005
bargains at Bow Valley College, Calgary.
April 19, 2005
bargains at Alberta College of Art & Design, Calgary.
April 21, 2005
meets with NorQuest College grievance officer and President, Edmonton.
April 25, 2005
bargains at Bow Valley College, Calgary.
April 26, 2005
bargains at Alberta College of Art & Design, Calgary.
May 2, 2005
attends AGM, Alberta College of Art & Design, Calgary.
May 3, 2005
bargains at Alberta College of Art & Design, Calgary.
May 4, 2005
bargains at Bow Valley College, Calgary.
May 5, 2005
bargains at Alberta College of Art & Design, Calgary.
May 9, 2005
bargains at Bow Valley College, Calgary.
May 18, 2005
bargains at Bow Valley College, Calgary.
May 18, 19 & 20, 2005
Sway (with Nicholls) attends CAFA retreat, Banff Centre.
May 24, 2005
bargains at Alberta College of Art & Design, Calgary.
May 25, 2005
attends AGM, Bow Valley College, Calgary.
May 28, 2005
Sway (with Nicholls) attends Public Interest Alberta Conference, Edmonton.

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